28/10/2020 – Jonathan Mok Legal chose OceanX ECM Legal & Professional Edition to replace iManage

Hong Kong – 28 Oct 2020 – Jonathan Mok Legal was using iManage previously. The server was located in UK and they need to split into different companies. It is inefficient and not cost-effective. OceanX ECM helps Jonathan Mok Legal to improve efficiency and provides better features for their users.

OceanX ECM Legal & Professional Edition developed specifically to meet the needs of legal and professional firms. Email and Document Management for them is a must. The Edition allows law firms to manage, collaborate, and share content in a secure location to increase workplace productivity and ensure that sensitive information is not lost or lost to unauthorized person.

Matter Folders in OceanX ECM contains all the matter documents (including scanned images, soft copy documents and emails). Multiple users could work on it for internal and external parties at the same time. OceanX ECM also provides a platform for professionals to manage emails together with documents and combines them into a single Matter Folder for matter-centric collaboration. All documents in OceanX ECM with AES 256 encryption, access control and activity log. Also, knowledge Management helps them manage and access precedents easier.

“Single version of the Truth” is a benefit and achievement of OceanX ECM. With Office Add-in, users can choose saving files as major or minor versions to OceanX ECM system. Protected version can also be selected when users confirm the version as final. Once it is released, it is protected in the way that no one can edit it anymore. Apart from the latest versions, users can also find all of the previous versions in OceanX ECM’s interface. To bring convenience to users, all above actions are designed to allow users to use and complete simply in Office interface.


Project Highlight

  • Migrate iManage matter folders & documents into OceanX ECM
  • Matter Folders in OceanX ECM contains all documents related to this matter, as a central library to control access of matter documents with audit trail and activity log.
  • Email Management provides a platform for professionals to manage emails together with documents and combines them into a single Matter Folder for matter-centric collaboration. It provides intelligent filing recommendations based on recent location, email recipient, subject, and attached document file names.
  • Office Add-in replace MS Office’s original ‘save’ and ‘save as’ function, allowing users ‘save’ and ‘save as’ documents directly to ECM. It doesn’t require users to spend extra time uploading and downloading documents. In addition, Office Add-in provide Check in & Check out, Version control to protect ‘Single version of the Truth’.
  • Outlook Add-in enable users file incoming and outgoing emails to ECM in their daily operation. One interface to manage email and ECM.


Why OceanX ECM?

  • OceanX ECM legal edition provided a matter centric solution especially suitable for legal industry
  • OceanX ECM provides comprehensive ECM solution which includes Capture, DMS, Outlook and Office integration.
  • Don’t need to change the user’s behavior by using Outlook & Office Add-in


About Jonathan Mok Legal

Jonathan Mok Legal is a Hong Kong law firm specializing in family and private client advisory.

It specialises in all areas of family disputes which range from acting for spouses in matrimonial proceedings, covering all issues arising from divorce, custody and financial claims. They also represent individuals who need to assert beneficial interests in assets that they had previously passed onto their descendants, which involves intervening in divorce proceedings.

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