OceanX ECM

Asia’s 1st Cloud-based Enterprise Content Management System
Support by Innovation and Technology Fund-ITF SERAP, Project reference: E/P047/14

OceanX ECM is a comprehensive Enterprise Content Management system which includes Document Management System, Document Capture, Document Processing Center, Document Share and many powerful features. It supports cloud-based and on-premise. Powerful features like E-mail Management enable users to easily file and search all incoming and outgoing e-mails with attachments; one interface for managing e-mails and ECM. Office Add-in tightly integrates with Microsoft Office, users can directly save documents into OceanX ECM. Its patented technologies like Bulidingblocks, CapturePlus and ImagePlus increase user adoption rate.

Patented BuildingBlocks technology

What user want is what user get

Development concept of OceanX ECM origins from “The Philosophy of Water”. Its Patented BuildingBlocks Technology is flexible to adapt to different enterprises and change its interface and functionality according to customer’s requirements without programming. It greatly increases user adoption rate and reduces implementation cost.

BuildingBlocks ‘As Flexible as Water’ – easy to configure user interface for different users or groups

BuildingBlocks Powerful User Interface

BuildingBlocks Intuitive User Interface

BuildingBlocks Simple User Interface

BuildingBlocks Mobile Phone User Interface


“Be water my friend.” – by Bruce Lee



Why use ECM?

1. Compliance and Accuracy

  • Increase compliance and accuracy with changing regulations such as BASEL, SEC, FINRA, HIPAA, Sarbanes-Oxley and more…
  • By using templates and automating the document creation process, changes can be made to the templates in advance of the regulatory change date and published at a set time, managing business risks


2. Ensure Consistency & Enforce Standardization

  • Approved corporate terms and language will be used by all staff in your organization
  • Document automation encourages your organization to standardize document terms, best practices and overall look and feel of your organization’s output


3. Enhance Productivity & Efficiency

  • Average worker spends 40% of time managing unimportant documents – PriceWaterhouse Coopers study
  • With ECM, document automation dramatically reduces time for creating complex documents e.g. contracts, court documents and financial statements
  • For legal or professional companies, it speeds up the preparation, settlement and filing of a case


4. Consolidate Expertise & Knowledge Asset  Management

  • Knowledge is shared within an office and across different offices
  • Knowledge is preserved in case of staff turnover


5. Improve Processes

  • Document automation allows instant sharing document across time, staff, and offices


6. Environmental Protection

  • Save trees due to great decrease in paper usage
  • Minimize adverse impacts to environment


7. Higher ROI

  • DC study shows a 5 years ROI of 404%
  • Decrease and even eliminate paper printing
  • Reduced internal & external document storage
  • Improve work efficiency & enhance Productivity
  • Knowledge retention: avoid knowledge assets from missing


8. High security

  • All documents stored in ECM are encrypted with AES 256
  • Administrator in ECM could not access to documents


9. Smart City

  • OceanX ECM makes use of innovation and technology to help government and enterprises achieve paperless office, save cost, improve effectiveness, efficiency and productivity


Office Add-in

Integrate with Microsoft Office

Documents are created, edited and shared within organizations every day and Microsoft Office is one of the most commonly used softwares worldwide for document creation. Office Add-in integrates Microsoft Office with OceanX ECM system. It enables users to Open, Edit, Save or Create Versions of documents in OceanX ECM directly from Microsoft Office Interface, protect ‘Single Version of the Truth’. All actions can be done simply in Microsoft Office interface without moving to OceanX ECM system.

Trademark by software developer

Outlook Add-in

Integrate with Microsoft Outlook

In business world, email is still playing a critical role in business communication. Every day, millions of emails relating to enquiries, messages, strategies and decisions attached with important documents are sent and received. So, a proper storage and management of emails become necessary in workplace. Microsoft Outlook Add-in integrates with OceanX ECM system, enabling users to store and manage emails directly in Outlook interface.

Trademark by software developer

OceanX Share

Securely Collaborate with Internal and External Users (Customers, Partners and Consultants)

OceanX Share is the best way to share documents to internal and external users securely. It controls access to shared documents with password control, view / print / download control, expiry date of the shared documents and control how many times a shared document to be access. It has Share History which allows users to know when and how a shared document is being access. Documents are stored in a secure link, users can share the link to others by email.

OceanX Capture

Patented CapturePlus Technology

Speed up Capture. Automate Indexing. Streamline Connectivity.

OceanX Capture is one of the powerful Form OCR & data capture solution in Hong Kong, China and Asia. Its patented technology CapturePlus and Magnifying Locator help users easily convert paper Forms and Documents into critical business data and archive into OceanX ECM.

Users can capture useful information from devices through scanner, MFP; integration through email, website, OceanFax or even from manual uploads. OceanX Capture software support multiple capture technologies such as OCR, OMR, ICR, form recognition, QR code, automatically extracting critical information to accelerate data processing time, transforming paper into information to securely release documents.

No matter it’s Invoices, POs , loan applications, HR forms, engineering forms and more forms, OceanX Capture automatically captures data from your business forms, and exports it to your backend systems(such as OceanX ECM, ERP, RPA etc.). Manual data entry will be eliminated!

The unique patent CapturePlus technology (APP Patent No.: 201610520085.5) makes scanned document become more clean and clear to increase OCR rate. It is the best technology to enhance OCR accuracy to 99.99%.


Convert Documents to PDF; Generate Binder

OceanX PDFX is a useful tool that helps users convert multiple documents into PDF files, and convert PDF documents into MS word document. With OceanX PDFX, you can easily add marks, security setting, table of contents and numbering on the converted documents and then output the document to other places.

Users can create, edit, annotate, combine, secure, assemble multiple document types such as word, PDF, excel, image into a single PDF document, adding watermark, bookmark, security setting, table of contents and numbering on the converted files, and then output the converted PDF files to other system or network such as email, print, file, OceanX ECM and OceanFax. It can also combine multiple PDF into a binder.

OceanX Collaboration Portal

OceanX Collaboration Portal – A Customizable Web-Based Platform for Efficient Teamwork

The OceanX Collaboration Portal is a powerful web-based platform designed to facilitate efficient teamwork and collaboration within organizations. With its customizable features and user-friendly interface, it provides a comprehensive solution for managing projects and tasks, promoting effective communication, and improving overall productivity.


Bulletin Board

The bulletin board serves as a central hub for important announcements, updates, and information sharing. Its customizable layout and design allow internal admins to tailor it to match the company’s branding and communication style. The bulletin board keeps employees informed, fostering transparency and unity within the organization.

News Feed

The news feed keeps employees up-to-date on the latest developments within the organization. With customizable filters and tags, employees can easily access relevant information without getting overwhelmed by irrelevant content. The news feed ensures that employees stay informed and connected, enhancing communication and collaboration.

Conference Room Booking

Efficiently managing meeting spaces is vital for productive teamwork. The conference room booking feature enables employees to reserve meeting rooms and other spaces seamlessly. It can be customized to reflect the company’s office layout and availability, ensuring that employees can easily find and book suitable spaces for various events.

Document Library

The document library provides a centralized repository for storing and sharing important files and documents. With features like version control, access permissions, and customizable folders and categories, it ensures that employees can quickly and securely find and share information. The document library promotes organization, collaboration, and compliance with company policies.

Internal Workflow

The internal workflow feature streamlines project and task management. It allows employees to create and assign tasks, set deadlines, and track progress. Customizable workflows and templates enable the creation of standardized processes tailored to specific project requirements. The internal workflow enhances efficiency, ensuring that projects are completed on time and with optimal results.


The OceanX Collaboration Portal empowers organizations to foster efficient teamwork, streamline workflows, and enhance communication. With its customizable features and user-friendly interface, it provides a comprehensive solution for managing projects, tasks, and information sharing. Embrace the power of the OceanX Collaboration Portal and unlock your organization’s full collaborative potential

1. Improved Communication: The OceanX Collaboration Portal enhances communication within the organization. Through the bulletin board, news feed, and other features, employees can stay informed about important updates and announcements, fostering transparency and collaboration.

2. Greater Efficiency: Streamlining workflows is at the core of the Collaboration Portal. Customizable workflows and templates reduce manual effort, automate repetitive tasks, and provide clear guidelines. This improves efficiency, saves time, and minimizes errors, enabling employees to focus on value-adding activities.

3. Enhanced Productivity: With quick and easy access to information through features like the bulletin board and document library, employees can work more effectively. Minimizing time spent searching for information enhances productivity, allowing employees to dedicate their time and energy to important tasks.

4. Customizable Interface: The OceanX Collaboration Portal’s user interface can be easily customized using BuildingBlocks technology. Internal admins can align it with the company’s branding and communication style, creating a cohesive and professional look and feel. This customization enhances the user experience and strengthens the company’s brand identity.

The OceanX Collaboration Portal empowers organizations to foster efficient teamwork, streamline workflows, and enhance communication. With its customizable features and user-friendly interface, it provides a comprehensive solution for managing projects, tasks, and information sharing. Embrace the power of the OceanX Collaboration Portal and unlock your organization’s full collaborative potential.


Request a call back

How do you know us?
If find us by Google, keyword