1. Compliance and Accuracy

• Increase compliance and accuracy with changing regulations such as BASEL, SEC, FINRA, HIPAA, Sarbanes-Oxley and more…
• By using templates and automating the document creation process, changes can be made to the templates in advance of the regulatory change date and published at a set time, managing business risks

2. Ensure Consistency & Enforce Standardization

• Approved corporate terms and language will be used by all staff in your organization
• Document automation encourages your organization to standardize document terms, best practices and overall look and feel of your organization’s output

3. Enhance Productivity & Efficiency

• Average worker spends 40% of time managing unimportant documents – PriceWaterhouse Coopers study
• With ECM, document automation dramatically reduces time for creating complex documents e.g. contracts, court documents and financial statements
• For legal or professional companies, it speeds up the preparation, settlement and filing of a case

4. Consolidate Expertise & Knowledge Asset  Management

• Knowledge is shared within an office and across different offices
• Knowledge is preserved in case of staff turnover

5. Improve Processes

• Document automation allows instant sharing document across time, staff, and offices

6. Environmental Protection

• Save trees due to great decrease in paper usage
• Minimize adverse impacts to environment

7. Higher ROI

• DC study shows a 5 years ROI of 404%
• Decrease and even eliminate paper printing
• Reduced internal & external document storage
• Improve work efficiency & enhance Productivity
• Knowledge retention: avoid knowledge assets from missing

8. High security

• All documents stored in ECM are encrypted with AES 256
• Administrator in ECM could not access to documents

9. Smart City

• OceanX ECM makes use of innovation and technology to help government and enterprises achieve paperless office, save cost, improve effectiveness, efficiency and productivity

Integrate with Microsoft Office

Documents are created, edited and shared within organizations every day and Microsoft Office is one of the most commonly used softwares worldwide for document creation. Office Add-in integrates Microsoft Office with OceanX ECM system. It enables users to Open, Edit, Save or Create Versions of documents in OceanX ECM directly from Microsoft Office Interface, protect ‘Single Version of the Truth’. All actions can be done simply in Microsoft Office interface without moving to OceanX ECM system.

Integrate with Microsoft Outlook

In business world, email is still playing a critical role in business communication. Every day, millions of emails relating to enquiries, messages, strategies and decisions attached with important documents are sent and received. So, a proper storage and management of emails become necessary in workplace. Microsoft Outlook Add-in integrates with OceanX ECM system, enabling users to store and manage emails directly in Outlook interface.

OceanX Collaboration Portal – A Customizable Web-Based Platform for Efficient Teamwork

The OceanX Collaboration Portal is a powerful web-based platform designed to facilitate efficient teamwork and collaboration within organizations. With its customizable features and user-friendly interface, it provides a comprehensive solution for managing projects and tasks, promoting effective communication, and improving overall productivity.

Bulletin Board

The bulletin board serves as a central hub for important announcements, updates, and information sharing. Its customizable layout and design allow internal admins to tailor it to match the company’s branding and communication style. The bulletin board keeps employees informed, fostering transparency and unity within the organization.

News Feed

The news feed keeps employees up-to-date on the latest developments within the organization. With customizable filters and tags, employees can easily access relevant information without getting overwhelmed by irrelevant content. The news feed ensures that employees stay informed and connected, enhancing communication and collaboration.

Conference Room Booking

Efficiently managing meeting spaces is vital for productive teamwork. The conference room booking feature enables employees to reserve meeting rooms and other spaces seamlessly. It can be customized to reflect the company’s office layout and availability, ensuring that employees can easily find and book suitable spaces for various events.

Document Library

The document library provides a centralized repository for storing and sharing important files and documents. With features like version control, access permissions, and customizable folders and categories, it ensures that employees can quickly and securely find and share information. The document library promotes organization, collaboration, and compliance with company policies.

Internal Workflow

The internal workflow feature streamlines project and task management. It allows employees to create and assign tasks, set deadlines, and track progress. Customizable workflows and templates enable the creation of standardized processes tailored to specific project requirements. The internal workflow enhances efficiency, ensuring that projects are completed on time and with optimal results.