Invoice Processing System

Finance Department has many paper documents such as invoices and supplementary documents from various suppliers. It is not easy to centralize and store all documents in different categories. Manual input of financial documents also incurs high labour cost.

How to OceanX Capture manage financial documents?

  • Manage Financial Documents
    • Use OceanX Capture financial documents such as invoice, delivery notes and more…turn paper information into electronic documents.
    • Use Barcode Separator to separate different documents in different categories.
    • Use OceanX DPC to scan, verify and index documents to accelerate document processing process.
    • Easily search and create document reports.
    • CSV search for outstanding invoice.
    • Reduce labour cost and increase accuracy greatly.
  • Financial Shared Service Center (FSSC)
    • Centralize filing and processing.
    • Minimize cost.
  • Integration with ERP to enhance payment process
  • Support Form OCR

Benefits of OceanX Capture for Invoice Processing

  • Better integration with finance system for financial data to be automatically input to the system.
  • Powerful information capture system to extract selected data, efficiently turn paper document into information using OCR, OMR, QR code recognition & searchable PDF technologies.
  • Create a paperless and environmental friendly workplace.
  • Increase productivity and efficiency by eliminating manual handling and free up resources for more value-added activities.

For Human Resources Department

Human Resources staff handles a lot of confidential Personnel files everyday. A comprehensive Enterprise Content Management system will help them manage the Personnel files efficiently.

How can OceanX Capture helps Human Resources Department manage Personnel files?

  • Organize Personnel files, integration with Human Resources Management System (HRMS)
    • Create and update:
      • Personnel files are reviewed and confirmed before releasing to department head.
      • Human Resources documents (such as Salary Review Letter) must be confirmed before they are released and filed to the Personnel files of department users.
    • Release:
      • Department heads access (Read Only) the Personnel files of his or her staff.
    • Transfer:
      • When the staff transfer to other departments, Personnel files will be updated and released to new department head.
    • Dispose:
      • Retention Policy of Personnel files after a staff leave the company.
      • Personnel files of the staff would be updated and the Personnel files would not be accessible by the department heads anymore.
  • Keeping Confidential Documents
    • Some highly confidential documents could not be seen by General Human Resources staff.
    • Confidential documents could only be access within office.
  • Security Control
    • All documents stored in ECM are encrypted with AES 256. IT users could not open those files directly from file system which is outside ECM.
    • Administrator of ECM could not access to documents stored in ECM. Permission to documents must be assigned to users or groups directly to level to the tree the user belongs to. This action is logged in the Activity log.

Benefits of OceanX Capture for managing personnel documents

  • Better integration with Human Resources Management System (HRMS), metadata of Personnel file could be updated automatically.
  • Powerful information capture system to extract selected data, efficiently turn paper document into information using OCR, OMR, QR code recognition & searchable PDF technologies.
  • Create a paperless and environmental friendly workplace.
  • Increase productivity and efficiency by eliminating manual handling and free up resources for more value-added activities.

For Paper Document Scanning

OceanX Capture is a powerful business application that can automatically convert paper documents into critical business data.

OceanX Capture for paper document scanning

  • Capture Useful Information
    • Catches images through multiple channels such as MFP, Scanner, Fax Server, Email, Web, etc……
  • Recognition
    • Recognizes the image format first and then captures related information configured, using recognition technology such as full-text OCR, searchable PDF or form recognition.
  • Export / Output
    • Exports documents to integrate with systems such as OceanFax, OceanX ECM, OceanX DPC, ERP, or export to different file forms such as XML & CSV

Benefits of OceanX Capture

  • Powerful information capture system to extract selected data, efficiently turn paper document into information using OCR, OMR, QR code recognition & searchable PDF technologies.
  • Create a paperless and environmental friendly workplace.
  • Increase productivity and efficiency by eliminating manual handling and free up resources for more value-added activities.